How they work
You print a QR code on the seating sign, a table card at the entrance or the order of service. Guests scan it, type their name, and see their table. It shines for latecomers, for guests who arrive while a crowd is around the board, and for anyone who wants to check again later.
Why you still need a printed board
- Not every guest has a phone to hand, a charged battery or signal in a stone barn.
- Older guests often prefer paper.
- A beautiful board is part of the décor and a photo moment.
The best setup is both: a printed sign or escort cards, with a QR code as backup.
The privacy question
Many digital seating services host your guest list on their servers to show it on a web page. Before uploading, ask what is stored, who can see it and when it is deleted. Tablewright’s seat finder takes a different approach: the list is compressed into the link itself, after the “#”, which browsers don’t send to the server. Only first names, last names and tables are included — never meals, notes or RSVPs. Anyone with the link can see the list, so share it as you would the printed board.
Tips
- Print the QR code at least 3 cm (1¼ in) wide — larger for big guest lists, whose codes are denser.
- Test it on two different phones before printing.
- Put a short instruction next to it: “Scan to find your seat”.
- If you change seats after printing, the old code still shows the old plan — reprint the code or keep the change on paper.
Plan it, then print itPaste your guest list, seat everyone on a to-scale floor plan, and print the sign and cards — free, no account.
Open the planner